Once a project had been selected for implementation, the Fund Secretariat monitored its implementation through two mechanisms:

1 Mid-Term Report
The Fund Secretariat monitored the progress of implementation of the project through a Mid Term Report submitted by the implementing NGO. This Mid-Term Report had to be submitted to the Fund Secretariat via email in the seventh month of implementation of the project. The evaluation of the Mid-Term Report was undertaken by the Fund Secretariat which provided feedback to the organisation.

The Mid Term Report required the organisation to provide the following information:

• Summaries of Activities- This was a description of the implementation of the activities and an analysis of  whether these activities were achieving the project  objectives.
• Modification to Project Proposal- This refered to any alterations that had been made in the implementation strategy as decribed in the Project Proposal by the Implementing organisation during the first six-months of project implementation.
• Financial Statement for the first six months of project implementation.

2 Final Report
The Final Project Report had to be submitted within three months of the expiry of the Contract to the Fund Secretariat to facilitate the evaluation of the Project by the Presidency Fund Board.

The following were the terms for the Final Report:

• The Implementing Organisation had to submit the Final Report to the Fund Secretariat on the conclusion of the implementation period of one year and not later than three months after the conclusion of project implementation.

• The evaluation of the Final Report would be carried out by the Fund Board.

The Final Report required the organisation to provide the following information:

• Activity Report describing activites during one-year implementation period.
• Results Framework identifying the changes brought about by project implementation.
• Outcomes influencing conditions as a result of project implementation.
• Sustainability of Project on conclusion of project implementation.
• Impact.
• Lesssons Learnt by implementing organisation.
• Future Plans of the implementing organisation incorporating Project into future programmes.
• Stakeholder Feedback.
• Statement of Expense of Project Implementation for one year.